Take a similar approach if you’ve got a mix of single, double, or even triple spaces between sentences. All those extra paragraph returns will be eliminated. In the Find What field, enter a space and, under the Special tab, select the Paragraph mark. On the drop-down menu, select Advanced Find, then select Special. Enter Ctrl and the F key simultaneously to bring up Find and Replace.
#Microsoft word set up buisness format how to#
If you have, here’s how to fix it quickly with the Find-and-Replace command. The print manager will add the indents back during print production.ĭon’t use the Enter key or carriage returns to double-space the document. In that case, select None under Special and select Auto under Spacing, After. Some publishers prefer no indent and a space between paragraphs. Click on Paragraph, under Alignment, select Left under outline level, select Body text under Indentation, select 0″ for both left and right under Special, select First Line to have the first line of every paragraph indented in the traditional manner. Under Font, select Times New Roman, 12 Point. The following steps will then apply to the entire manuscript. On the far right hand side of the Toolbar, click on Select, then Select All on the drop-down. To convert your manuscript’s font to Times New Roman, go to the Home tab on the Toolbar. Chicago style prefers the em dash with no space between words. To insert an em dash (-) press the Ctrl, Alt, and the minus key simultaneously. To insert an en dash (–) press the Ctrl key and the minus key simultaneously. To insert a hyphen (-) use the hyphen key or the minus key. Many authors simply type two hyphens, which Word automatically converts to an en dash (most times) when typing continues.
The em dash, often simply called the dash, is the most commonly used. Dashes can be used instead of commas, parentheses, or colons, and to show interrupted dialogue. One of the more common mechanical problems authors seem to have is with the dash. Published page numbers will, of course, be different. Having a page reference is helpful when editors and authors correspond. Start the header (or footer) on page two. This is the traditional order for the more common divisions of a book: Front Matter: Title page, Copyright page, Dedication, Epigraph, Table of Contents, Foreword, Preface, Acknowledgments, Introduction (if not part of text), First text page (Introduction or Chapter 1) Back Matter: Acknowledgments (if not in front matter), Appendix, Notes, Glossary, Bibliography or References, Index.Ī useful option is to provide on your manuscript’s cover page your contact information and a word count, like this:Īnother useful touch is to add a header with your surname, the book’s title, and page numbers. All content to be included in the finished book, such as Dedication, Acknowledgments, Foreword, Preface, Appendix, and Index, should be included in one file.
Manuscripts should be one contiguous file for all text. If you use British, Canadian, or Australian spelling, make a note to the editor to keep it British or to Americanize it. An alternative style is to insert a blank line, but a reader can miss this extra line if it falls at the bottom of a page. If you want to show that a scene changes within a chapter, use a row of three asterisks on an extra line, set on a line by themselves. It’s one of the most widely used typefaces. There are other acceptable fonts, but Times New Roman is a standard in book publishing for its legibility and classic look.
Font throughout should be Times New Roman, 12 pt. Manuscripts should be set up 8.5″ x 11″ with one-inch margins on all sides. (APA formatting for academic manuscripts is a different animal.) If you need help with the mechanics, I’ll provide that later. Here’s how to format your novel or memoir so it looks professional. Part of my job as a copy editor is to fix the formatting to publishers’ standards.
Authors submit manuscripts in a hodgepodge of formats.
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